What is Automated Event Management? Benefits + Tips

what is expense management automation

This type of technology eliminates the need for manual data entry, tedious tasks, and paper-based processes. Staff can quickly submit expenses, and the system will automatically process, categorize, and pay them. Not only does this streamline workflows, it saves time, reduces errors, and accelerates the entire reimbursement process.

Why you should automate the expense management process

Automation ensures these records are maintained systematically and can be retrieved for easy tax filing. Brex does not guarantee any third-party product, service, information, or recommendation. The third parties providing these products or services are solely responsible and liable for them. Be sure to review third party offers for restrictions or conditions that may apply. Brex may receive compensation from third parties for referring you to them or their products. Brex Treasury is not a bank nor an investment adviser and your Brex business account is not an FDIC-insured bank account.

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Why Automate Expense Reporting?

And once you have a good system in place, it’s important to establish an expense policy and process to make it work well. In the Age of Digital Everything, employees expect the technology they use in their personal lives to carry over into their work. Investing time in these preparations will ensure that your transition to automated expense management is smooth and that your team can fully leverage the benefits of this technology. Manual expense management methods often involve a tedious process of going through a stack of physical receipts at the end of the month, which often delays the finalization of accounting records.

  • Expense management automation platforms typically integrate with other accounting systems, HR software, and credit card programs.
  • Recruiting software can be complicated, which means users typically require access to timely and helpful customer service and support.
  • The new chatbot development feature of the Nintex Process Platform allows users to leverage their own generative AI models to build chatbots across a variety of use cases.
  • Each company can set up Mobilexpense to meet its specific practices, and also comply with industry-specific regulations.
  • The procure-to-pay process is one of the more manually intensive processes for both accounting and procurement teams.
  • With the help of visualization and filter tools, it’s easy to analyze how much you’ve spent in a certain period of time and what prominent expenses are.
  • The job of marketers is to understand lead behaviors and preferences — and AI-driven lead generation tools have made it easier to do just that.


Automated expense management tools can help reduce the amount of time and money that businesses need to spend on the manual processing of expenses, meaning that businesses can save money in the long run. By automating expense management system, businesses can drastically reduce the amount of manual entry and risk of processing errors, thus providing accurate and timely reporting. The process of automated expense management is smooth if you have the right tools and solutions in place. Some of the key features of automated expense management solutions are given below. Slow reimbursement payment processes also compromise employee relationships with the company.

  • It is important to note that each company may have its own policies for reimbursing business expenses.
  • Chatbots enable businesses to personalize the customer experience, save costs of customer engagements, and more.
  • After that, the employee must submit the reimbursement request to the manager in order to get the payment approved.
  • Even those unfamiliar with other project management platforms can easily get the hang of Notion’s intuitive interface.

Upgrade to Automation Cloud

what is expense management automation

This tool will extract relevant data like vendor name, amount, date, and category. We already named a few before, but below we will sum up the most influential benefits and explain them in more detail. It’s crucial to understand which social media channel your prospect uses, but active participation on platforms like X, LinkedIn, or Facebook is always a good idea. Anytime you can engage https://www.bookstime.com/compare-bookkeeping-solutions in industry-related discussions, share relevant content, and respond in the comments, you build awareness and credibility with leads. A software company, for example, might organize a webinar series showcasing advanced features with a Q&A at the end. Use A/B testing and analytics to refine things like headlines, visuals, or calls-to-action based on real-time performance data.

This technology-driven solution simplifies the process of expense management by automating tasks like capturing receipts, categorizing expenses, and generating reports. By removing the need for manual data entry, expense report automation streamlines the entire reporting process, reducing errors, saving time, and much more. If the last few years have taught businesses anything, it’s that change is constant. “So, how do you maintain an environment where everybody is even aware of all the compliance requirements, the regulations, and the approved business processes?

what is expense management automation

Improved Compliance

what is expense management automation

You may find lower-priced software fits your needs just as well or even better than higher-priced options. Jobvite’s Evolve Talent Acquisition Suite is an excellent option for large organizations that have extensive hiring needs across various positions and levels. The iCIMS ATS is a smart choice for larger organizations with complex, high-volume recruiting needs. Ceipal is an excellent option for those looking for a robust applicant tracking system. Users can access live online chat service, in-app training and onboarding, email support and an extensive online knowledge center.

See how modern controllers are automating expense management to improve compliance.

Employees may submit false receipts or overstate expenses, leading to financial losses for the business. Juniper Research states that the risk of expense fraud will increase as hybrid working grows since remote working provides expense management automation the ideal environment for employees to submit fraudulent reports. Modern expense management solutions like Expensify are designed to integrate seamlessly with a range of other critical business tools, like Xero or QuickBooks.

Built-in dashboard for requests and approvals

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